| Employer: | The HR Group, Inc |
| Job Location: |
Cary - Wake County |
| Employment Type: | Full Time |
| Salary Range: | communsurate with experience |
| Benefits: | Excellent |
Description: |
As a growing, dynamic company located in the North Carolina Triad, thjis company is currently seeking candidates for a highly experienced Executive Secretary. This position will report directly to the President of the company.
The company's requirements are:
o Strong organizational skills
o Exceptional written and oral communication skills
o Excellence in composition of written correspondence, both confidential and complex
o Strong knowledge of Microsoft Office
o Proven problem solving skills
o Edits, drafts and follows up with proposals, leases, agreements and other legal documents
o Will have served as Executive Secretary for a minimum of 5 years
|
Duties: |
• Manages the President’s calendars and schedules appointments for both professional and personal matters.
• Screens incoming calls and correspondence and responds independently when possible.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Prepares agendas, notices, minutes and resolutions for corporate meetings.
• Takes and transcribes dictation and composes and prepares confidential correspondence, reports and other complex documents including contracts and leases.
• Performs complex and confidential secretarial functions including developing written correspondence. Responds to routine internal and external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings for all branches.
• Prepares the President’s weekly expense reports and monthly medical reimbursements.
• Maintains confidentiality on all matters.
• Reconciles corporate credit card account(s).
• Provides back-up support as needed.
• Performs other duties as assigned.
|
Qualifications: |
• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
• Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
Excellent Microsoft office skills
Confidentiality a must.
|
